Data Privacy Statement „Award Ceremony Claas-Stiftung 2025“

Data Privacy Statement „Award Ceremony Claas-Stiftung 2025“

As at: 10.03.2025

In the following data privacy statement, the Claas-Stiftung (“CLAAS“) informs about the publication of photos and videos (“recordings”) of yourself relating to the award ceremony of the Claas-Stiftung on November 25 and 26, 2025.

1. General Data Privacy Statement

1. Name and contact details of the responsible person

Responsible entity is:

Claas-Stiftung

Mühlenwinkel 1

33428 Harsewinkel

Germany

+ 49 (0) 5247-12 1960

stiftung@claas.com

1. Categories of recipients

1. Carefully selected service providers. Service providers we engage, who support us in the performance of the business relationship, are granted access to the data. These companies operate in the following categories: Hosting providers, data management, software as a service, e-mail services, IT services (e.g. maintenance and support, data migration), service providers in the first, second and third level support, customer administration, lettershops, marketing, media technology, telecommunications, tracking service providers, web agencies, compliance, disposal services (e.g. document shredders), shipping and logistics services, printing services, technology service providers (e.g. for hardware and accessory parts). If any additional categories of service providers are employed, please refer to the relevant Separate Data Privacy Statement.
2. Transfer to third parties. We shall also transfer your data to third parties if this is permitted by legal or contractual provisions and/or you have given your consent. On this condition, the data can be transferred to the following categories of recipients: Public bodies and institutions (such as the public prosecutor's office, police, tax authority, data protection supervisory authority) to process official requests, provided that this is in your interest or we are legally obligated to do so. The legal basis for this is Article 6(1f) or 6(1c) GDPR.
3. Data transfer within the CLAAS Group. We shall transfer your data to other companies within the CLAAS Group or grant them access to your data. Insofar as this is required for administrative purposes, this shall be based on our legitimate interest in internal administrative purposes and group reporting. The legal basis for this is Article 6(1f) GDPR. If this is required to prepare for an agreement initiated by you or to fulfil contract-related obligations, or if you have given your consent, the legal basis is Article 6(1b) or 6(1a) GDPR. If we are legally entitled to do this, the legal basis arises from Article 6(1c) GDPR. We refer to the Separate Data Privacy Statement for any data transfer to third parties beyond the scope described here.

1. Rights of the data subject

In accordance with Article 15 GDPR, you have the right to obtain information about the data that we hold that relates to you. If incorrect personal data has been processed, you have the right to rectification of your data in accordance with Article 16 GDPR. If the legal requirements apply, you can request erasure or restriction of processing and submit an objection to data processing (Articles 17, 18 and 21 GDPR). In accordance with Article 20 GDPR, you can exercise the right to data portability for data that is automatically processed on the basis of your consent or under a contract.

You can exercise your rights vis-à-vis CLAAS using the contact details provided under Section A. II.

If you are of the opinion that data processing violates data protection law, you have the right to complain to a data protection supervisory authority of your choice (Art. 77 GDRP).

You can of course also submit a complaint to the CLAAS data protection officer at any time (privacy@claas.com).

If you wish to exercise your data protection rights of the data subject, we will process your data in order to fulfil our legal obligations in accordance with Article 6(1c) GDPR in conjunction with Articles 15–22, 12(3–6) GDPR and Article 7(3) GDPR. This includes the processing of your data for the purpose of unequivocal identification of the data subject of a data processing activity, and the request for additional information to confirm identity. This includes the transfer of data to the data recipients within the meaning of Article 19 GDPR, as far as requests for the rectification of data, erasure or restriction of processing (Articles 16, 17(1), 18 GDPR) are concerned, and any related communications to these recipients (Article 19 GDPR) or to you as the data subject (Article 12 GDPR). We do this on the basis of our legal obligation laid out in Article 12(6) GDPR.

1. Separate data privacy statement

1. Scope and purpose of data processing

CLAAS will record relevant recordings for public relations/reporting purposes and for internal reporting. Selected recordings are sent to CLAAS for public relations and internal reporting purposes to CLAAS KGaA mbH, Mühlenwinkel 1, 33428 Harsewinkel, which will be published for this purpose on the following media:

• Website of the Claas-Stiftung (https://www.claas-stiftung.com/ and https://www.claas-foundation.com/)
• Facebook fan page “Claas-Stiftung” (https://de-de.facebook.com/yourclaasfoundation/)
• Website of the CLAAS Group (https://www.claas.com/)
• Intranet of the CLAAS Group
• LinkedIn fan page “Claas-Stiftung” (Claas-Stiftung: Übersicht | LinkedIn)
• Facebook fan page of the CLAAS Group (https://de-de.facebook.com/CLAAS/)

In addition, CLAAS will forward your recordings to the following press companies, which use the recordings as part of their reporting:

• Die Glocke, Berliner Str. 2D, 33330 Gütersloh
• Radio WAF, Schweinemarkt 3, 48231 Warendorf
• Business-on OWL, Friedrich-Verleger-Sr. 14, 33602 Bielefeld
• Gütersloh TV / Redaktion Carl, Kökerstr. 5, 33330 Gütersloh
• Neue Westfälische, Brentrups Garten 2, 33428 Harsewinkel
• Westfalenblatt, Strengerstr. 16-18, 33330 Gütersloh
• Neue Westfälische, Mauerstr. 13, 33330 Gütersloh
• Bertelsmann Verlag, Carl-Bertelsmann-Str. 256, 33330 Gütersloh
• Radio Gütersloh, Karlerstr. 4, 33330 Gütersloh
• Gütsel, Christian Schröter AGD, Hohenzollernstr. 1, 33330 Gütersloh
• Harsewinkler, Wibbeltstr. 3, 33428 Harsewinkel

Due to the publication on social media, the following third parties will have access to your recordings:

• Facebook profile: Meta Platforms Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin, D02 Ireland

1. Legal basis

Insofar as and as long as the event as such, is cause and foreground of the reporting and not the individual as such, even if you are clearly identifiable as an individual person, Article 6(1f) GDPR is the appropriate legal basis for processing the recordings. Our legitimate interest is in internal and external reporting. You have the right to object to data processing at any time, see section A. III.

If your person is the focus of the recordings, Art. 6 para. 1 S. 1 lit. a GDPR, based on your consent, the appropriate legal basis for processing the recordings. You have the right to withdraw your consent at any time informally (e.g. letter, e-mail) and without giving reasons with effect for the future. Withdrawing your consent does not affect the lawfulness of the processing of data on the basis of your consent before the time at which consent was withdrawn. Your consent is voluntary. You will not suffer any disadvantages if you do not give your consent.

The legal basis for the processing of documentation and protocol data concerning you for the purpose of recording your consent is Art. 6 Para. 1 S. 1 lit. c GDPR or Art. 6 Para. 1 S. 1 lit. f GDPR. If the data processing is based on Art. 6 Para. 1 S. 1 lit. f GDPR, you have the right to object to the data processing at any time, see Section A. II.

1. Transfer of data to third countries

In case of publication of your data referred to in Section B.I, you may be able to access your recordings in third countries. All employees of the CLAAS Group can view the recordings published on the intranet of the CLAAS Group. This also involves access from third countries[1].

When published on the Internet, recordings can be downloaded and stored worldwide. The data can thus also be accessed via so-called search engines. It cannot be ruled out that other persons or companies may link the data with other personal data available on the Internet and thus create a personality profile, modify the data or use it for other purposes. CLAAS has no influence on this.

If you consent to the data processing, this includes your consent to the transfer of data to third countries. Please note that the following risks exist: There may not be sufficient regulations to adequately protect your personal data, there is no data protection supervisory authority, the enforcement of your data protection rights is difficult or disregarded, there is no control over the further processing and transfer of the data to third parties. The legal basis for the transfer of personal data to third countries is Art. 49 para. 1 p. 1 lit. a GDPR based on your consent. You have the right to withdraw your consent at any time without any form or reason with effect for the future. Withdrawing your consent does not affect the lawfulness of the processing of data on the basis of your consent before the time at which consent was withdrawn.

1. Storage period

Your personal data mentioned above will be stored for as long as they are needed for the above mentioned purposes. If you revoke your consent, the data will be deleted with effect for the future. Your revocation has no influence on the lawfulness of the processing of your personal data until the time of revocation. The same applies in case you exercise your right of objection.

If the recordings of you is published on the Internet, it is possible that it can be found via special search engines even after deletion (e.g. www.archieve.org). CLAAS has no influrence on this.

The recordings will be removed and deleted from the social media platforms, websites and from the intranet mentioned in section B.I. five years after the last day of the event.

1. Obligation to provide personal data

You are not legally or contractually obliged to provide your personal data. You will not suffer any disadvantages from not providing your personal data.

Declaration of consent „Award Ceremony Claas-Stiftung 2025“

I voluntarily agree that the Claas-Stiftung, Mühlenwinkel 1, 33428 Harsewinkel, will process recordings concerning me (see section B. I.) and publish them for the purpose of public relations/public reporting and internal reporting on the award ceremony in the media referred to under section B. I.

My consent explicitly includes a transfer of data to third countries (see Section B. III of the Data Privacy Statement). CLAAS points out that the following risks exist: There may not be sufficient regulations in the third countries to adequately protect my personal data, there is no data protection supervisory authority, the enforcement of my data protection rights is difficult or disregarded, there is no control over the further processing and transfer of the data to third parties.

This consent is voluntary. I can refuse it without giving reasons and without having to fear any disadvantages.

I have the right to revoke my consent informally (e.g. letter, e-mail) to the Claas-Stiftung at any time. The revocation of my consent does not affect the legality of the data processing that took place on the basis of my consent until the revocation.

I have been informed about the scope and purpose of data collection and data processing as well as my right of revocation. I have received a copy of the data privacy statement “Award Ceremony Claas- Stiftung 2025” and this decleration of consent.

[1] United States of America, United Kingdom, Russia, India, Ukraine, Canada, China, Argentina, Brazil, Thailand